(English) Behind the Scenes at the Odyssey

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The Odyssey, April 13, 2019 was a great success.

The new venue was ideal:

This year we were delighted to have moved to a big new facility in Bowmanville, On. The Garnet B. Rickard Recreational Complex is a spacious facility with auditorium space to handle about 400 plus a whole rink pad for our exhibitors. This was one of the most important changes for the new Odyssey. The event had been poised to grow but our former location in St. Catherine’s On. was not big enough to accommodate our increasing number of exhibitor/vendors, and the larger crowds of muskie enthusiasts that we hoped would come. 

Previous Odysseys attracted 425-450 people, but for 2019 we were hoping for a significant increase in attendees. Our challenge to increase attendance meant that we needed to put together a really strong educational program with some of Canada’s best muskie experts. 

During the fall and early winter period we promoted the speaker line-up very heavy through the Muskies Canada web site and Facebook page. Our goal was to attract new people in addition to our regular fanatics. IN the New Year we began to promote the absolutely incredible ensemble of industry leaders and bait makers that had signed up to be part of the big show. Hats off to our MCI Web Director, Pierre Masson. During the last month before the show, one-by-one we featured these incredible vendors on our Facebook page. 

On Thursday, April 11 we began the installations to set up the venue. Our electrical contractor and our draping supplier came in and set up the arena area. 

Volunteers made it work:

Friday, April 12, we welcomed our volunteers, who came from Muskies Canada chapters everywhere. Volunteers have always been the heart of the Odyssey. This show is unique in that it is not a commercial, for-profit show. All the other muskie shows throughout the US are held by private interests as moneymakers for private investors. The Odyssey is the only one that is a not-for-profit show. It is the biggest fundraiser for Canada’s muskie fishery. Everyone embraced this idea and volunteered time and effort to contribute to the success of the show. Speakers paid their own travel costs to be part of the program and contribute their expertise. 

Early on in the planning we recognized the important role that volunteers world inevitably play in making it all work. Knowing that we would need a lot of volunteers and that this would prove to be an important contributor to the success of the show, we asked Past-President, Chris Purdy to be volunteer coordinator. We decided to create a high-visibility t-shirt that identified each of our volunteers. These red shirts and the wonderful volunteers that filled them were a big hit at the Odyssey. See the note from Danna Parker, of Handlebarz. 

The industry came together:

The new Odyssey plan was very attractive to our exhibitors and vendors. We drew up a floor plan with over 50% more space than ever before as we had room for 72 booths in the arena. After a lot of personal contact working with industry and baitmakers, this space completely sold out and we began a waiting list. Many of the vendors paid with product, which we were eager to have for the silent auctions and draws to be held during the event. Everyone understood the fundraising objective and chipped in to help. Some went above and beyond what was required to bring additional donations of services or products. Some who couldn’t be there (like DK Muskie Lures), donated baits or other products to help with our fundraising. One DK bait sold on Saturday for a record $550 at auction.  

Friday morning we were ready for our vendors to come in and set up throughout the day. As they came in and discovered the new, attractive location, their spirits were high as they prepared their booths and tables for the good crowds we all hoped would come on Saturday. Load-in was smooth and effective. The buzz was very positive as industry members of our Canadian Muskie community got together and renewed friendships and business arrangements. 

One of the new things we did for this year’s Odyssey was to produce nametags for the vendors and their pro-staff teams. It took a while to identify who would be there as part of the exhibitors’ teams but we were able to turn that into over 200 name tags that featured the Muskies Canada logo and identified the person wearing it as part of the expert staff that was available on the floor, ready to welcome attendees. Everyone that wore a nametag was promoting Muskies Canada and what we are doing.  

Expert speakers drew a great audience:

Our speakers were awesome. We had so much positive response that we had more speakers than we could fit into the busy schedule. To organize the sessions, we developed themes that we thought would appeal to our existing clientele while attracting new people interested in muskies. The Women and Muskies panel was new and innovative, addressing this growing part of the muskie community. We also wanted to provide a place for the muskie fly-fishing community. They had 5 great speakers in a full-day program running concurrently with the main program. Of course, basic and advanced muskie fishing were important sessions, especially for the new audiences that are interested in how to get started (the right way with the right tools and techniques). Tech issues are always important as sonar and GPS technology changes and improves. Joslyn Leung is a popular speaker to help in this area. One of Canada’s best documentarians of the muskie experience is Bill Hamblin, author of « 120 Days », his very popular book. Finally we put together an extraordinary panel of experts showcasing the some of the best experts on Canada’s muskies. Jim Saric was brought in by Shimano Canada. Pro guides Mike Lazarus, John Anderson, Bill Barber, Rob Cowan, and Shawn Maher were hosted in a Q&A session by John Cowan, Mississauga member and sometimes co-host of Musky Hunter Television.  

Managing the crowds:

We were hoping to almost double the attendance to 800. Our first sign that it would be popular was our advance ticket sales, which soared to over 600 by midnight the day before the event. Our next sign was the line-up that started at 2.30 am on show day. We had prepared the way for line-ups by offering to let advance-ticket holders to check in beginning at 7.30 am, a full hour before the exhibit area doors opened. When we began this at 7.30 we had over 250 people ready to come in. Fortunately the facility was big enough that we could bring everyone inside in an orderly line-up. When the exhort area doors opened at 8.30 am, we had an orderly inflow of excited people to kick things off. Our red-shirted volunteers were all on hand to help make it work smoothly. Total attendance was over 1,100. 

Our biggest fundraiser:

All of this is to raise funds for Muskie research, education and conservation. The 2019 Odyssey produced a net proceeds of $18,358.02. These funds will go into a special Muskies Canada account to be used for the fishery. 

Teamwork:

The success of the 2019 Odyssey is the result of extraordinary teamwork. The Odyssey Committee included Pete Bostelmann, Bryan Mathes, Angelo DiDomizio, Chris Purdy, Jason Newell and Peter Levick. Meetings were held regularly throughout the year to work out the new plans and we were able to consult regularly with the Board of Directors. The team grew to include our growing number of volunteers so that by Odyssey day we were over 30 on the Odyssey team. Everyone was helpful and did a great job to assist with the exhibitors, attendees, media and contractors that were part of this record-breaking event.   

See you next year:

Based on the success of the 2019 Muskie Odyssey, the Board of Directors has voted to hold the Odyssey annually. 

Thank you to all that helped make the event work so well: 

Our Sponsors: 

  • Shimano
  • Ugly Pike

Our speakers: 

  • John Anderson
  • Jessie Baker
  • Bill Barber
  • Brent Bochek
  • Rob Cadeau
  • Ken Collins
  • John Cowan
  • Bill Hamblin
  • Lauren Kozak
  • Mike Lazarus
  • Joslyn Leung
  • Dan Lougheed
  • Chelsea Lynn
  • Shawn Maher
  • Megan McGregor
  • Michael McNaught
  • Jason Newell
  • Andy Pappas
  • Christopher Pfohl
  • Marlon Prince
  • Ashley Rae

Contributors:

  • DK Musky Lures
  • Baker Baits
  • Supernatural Big Baits
  • Custom Clarkey Baits
  • Headbanger Lures
  • Beaver Lures
  • Musky Boys
  • Ontario Women Anglers
  • Diamond Productions
  • OMNRF
  • Peter Levick Outdoors
  • City of Clarington
  • Trophy Hunter Charters